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Executive Assistant II

REQ: REQ-134840 Administration

Panasonic Energy of North America
  • Sparks, NV, United States
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The Executive Assistant II handles a wide range of administrative and support tasks to their respective leaders. Will independently initiate and implement processes to manage projects and information. Receives occasional instruction or assistance as new work or situations arise. Will act as a resource for Executive Assistant I. Support Director and Sr. Director leaders.

Essential Duties:

  • Administration for Leadership Team (support the following)
    • Scheduling & coordinating meetings with Leadership 
    • Standard Calendar coordination, scheduling and Management
    • Expense Pay (processing, monitoring, follow up)
    • Travel (account set up, booking, etc.)
    • Assist with scheduling interviews that require members of the Leadership Team
    • Help maintain good working relationships with internal and external individuals/companies/groups (Tesla teams, Hotels, Restaurants, etc.)
    • Help obtain approvals/signatures to contracts, NDAs and etc.
    • Offsite Workshops/meetings and events coordination
    • Ability to maintain confidential schedules, correspondence, conversations, personal info, etc.
  • Visitor Coordination (including by not limited to the following):
    • Hotels
    • Transportation
    • Meals (Breakfast, Lunch and Dinners)
    • Tours – Coordinate with Japan, Production Teams, Workplace and Leadership
    • Schedule Sheet
  • Data management/analysis (data entry and maintains records)
  • Provide directions on booking travel, Expense Pay, and Company Credit Card application to employees.
  • Forward thinking/planning
  • Self-starter
  • Problem solving abilities
  • Always looking on how to improve &/or create processes
  • Other job assigned by leadership

Personal Protective Equipment (PPE) Requirements:

  • To ensure the health and safety in the workplace and for the protection of our employees, wearing PPE is a requirement for some roles at PENA and may include equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, bump cap, and a full hazmat suit that includes a respirator.


Qualifications:  Requirements - Required and/or Preferred

Education:

  • Basic/Required: 
    • High School diploma or equivalent.
    • AA/AS degree (or other 2-year post high school training)

Essential Qualifications:

  • A minimum of 3-5 years' experience in fast-paced, high volume administrative support, executive assistant, coordinator or similar role.
  • Expert-level written and verbal communication skills, including experience supporting or interfacing with staff.
  • An appreciation for first impressions and a palpable sense of professionalism.
  • Strong computer skills in Word, Excel and PowerPoint to put together proposals, project planning and status updates and executive presentations.

Preferred Qualifications:

Language Skills:

Ability to respond to common inquiries from internal employees and/or external companies, individuals, etc. Ability to effectively communicate, ask, questions and present information to Leaders. Japanese language skills are a plus.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to adjust and learn to work in a fast pace environment with repeat interruptions.

Physical Demands:

Physical Activities: (Percentage of time (equaling 100%) during the normal workday the employee is required to)

  • Sit:                                                       40%
  • Walk:                                                   30%
  • Stand:                                                 20%
  • Lift:                                                      10%

Required Lifting and Carrying: (Required frequency is:  Not required (0%), Occasional (1-33%), Frequent (34-66%, Continuous (67-100%)

  • Up to 10 lbs.:                                       Occasional
  • Up to 20 lbs.:                                       Occasional
  • Up to 35 lbs.:                                       Occasional
  • Team-lift only (over 35 lbs.):               Not Required



About Us:

Panasonic Energy of North America (PENA) is collaborating with Tesla at a massive battery factory near Reno, Nevada which is known for its quality of life and expansive outdoor adventures. Panasonic's role at the Gigafactory is to manufacture and supply cylindrical lithium-ion cells to Tesla for their electric vehicles and energy storage systems.

Over the past few years, the Gigafactory has grown to the largest lithium-ion battery factory in the world. Together with our partner Tesla, we continue to revolutionize the lithium-ion battery space and accelerate the world’s transition to sustainable energy and transportation.

Our mission at PENA is to make the vision of affordable Electric Vehicles a reality by producing the world’s safest, high quality, and lowest cost batteries.  Through this effort we will create a clean energy society and our products will change society’s use of and perceptions of electric power.

 In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits.

  

Supplemental Information:

Pre-employment drug testing is required. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction.

Panasonic is an Equal Opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law.  All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.


Thank you for your interest in Panasonic Energy of North America.





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REQ: REQ-134840 Administration

  • Sparks, NV, United States
Apply Apply

As a global policy, Panasonic does not recognize resumes or other application materials submitted from staffing agencies and search firms outside of our system. Therefore, please do not submit resumes or other application materials through the external Panasonic web site or directly to our employees. Any resumes or other application materials submitted through the external web site or directly to employees of Panasonic or any of its subsidiaries or affiliates will not be eligible for any agency fee, and the resume and other application materials will be added to our database for direct recruitment.

Panasonic assigns only certain positions to approved staffing agencies and search firms that have a current agreement with Panasonic in place. Not all positions are eligible for an agency fee.

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