Billing Coordinator

This position is responsible for the development and maintenance of billing for the branch according to customers’ rules and requirements. The lead role is the point of contact for the district’s service billers in terms of training, problem resolution, billing documentation, project cost issues and compliance reporting.   

• Accurately prepare customer invoices for all individually assigned accounts, including proper sales tax application.  
• Review billed sales report and properly record job costs. This is to include: track all costs of the job throughout the project as compared to estimates, record and track proper accruals, and report to the management profitability on a timely and accurate basis.  
• Capture change orders, properly bill additional costs and capture data on the job opening sheet.  
• Perform associated job account reconciliations and other various accounts as assigned.  
• Analyze all outstanding accruals or deferrals and ensure items are being properly recorded.  
• Capture all equipment and freight costs and ensure proper billing on all jobs.  
• Excellent verbal and written communications skills, organizational skills, mathematical skills, detail oriented and highly motivated  
• Ability to write reports and correspondence appropriately  
• Proficient in Microsoft Word, Excel and mainframe.  Microsoft Access and SharePoint site navigation experience desired  
• Ability to work in a team environment and desire for continuous learning through cross-training

Requirements: 

• Minimum of 2 years' experience in an accounting/billing environment
• High school diploma/GED ; Associates degree preferred
• Ability to successfully manage multiple, competing priorities/task in a fast-paced work environment
• Strong verbal and written communication
• Intermediate to advanced proficiency in Microsoft Office Suite
• Strong organizational and time management skills
• Flexibility to work outside normal working hours
• Strong customer focus skills
• Ability to make decisions, learn quickly, think rationally and exercise good judgment
• Detailed orientated 
• Ability to work both individually and as a team with minimum supervision

 Our organization offers benefits that are the best fit for you at every stage of your career:  Comprehensive Insurance Plans: Health, Dental and Vision, 401k with Company Matching Contribution, Discretionary 401k Company Contribution, Tuition Reimbursement Program, Life/Disability Insurance, Family Leave, Panasonic Employee Discounts, Paid Vacation and Holidays, Wellness Program, Identity Protection, Community Stewardship, Employee Assistance Program and more  Hussmann is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability, age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, marital status, pregnancy, or any other non-merit-based factor.