Administrative Supervisor - Chicago/Bolingbrook Area

REQ: REQ-111512 Finance

  • Bolingbrook, IL, United States
  • Elgin, IL, United States
  • Oswego, IL, United States
  • Rolling Meadows, IL, United States
  • Wood Dale, IL, United States
  • Springfield, IL, United States
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The purpose of this role is to oversee the coordinating, invoicing, procurement and account receivables for commercial refrigeration service and installation. The management responsibilities are driven through the supervision of the day-to-day operations of the general office administration. The role’s focus is to ensure the local district staff effectively and efficiently supports the achievements of district goals and objectives.

 

  • Monitor, measure and modify processes and procedures of general office administrative staff to effectively and efficiently meet customer needs and business objectives.
  • Oversee the administrative team including hiring, managing, coaching, training, developing and disciplining of service and installation office staff while insuring all monthly business operation goals are meet. 
  • Maintain rules of engagement and necessary training documents.
  • Develop and execute the plan of the yearly physical inventory for the district.
  • Develop process improvements and initiatives to reduce slow-moving inventories.
  • Perform inventory analysis and management to avoid general ledger imbalances.
  • Monitor all open jobs in department and ensure that all jobs are properly billed to the customer.
  • Oversee customer and subcontractor contracts to ensure they are accurately filed, processed, and invoiced/paid as appropriate.
  • Review documents, such as cost reports, accounts payable processing management, refrigerant, purchase orders, and staffing demands to determine personnel or materials requirements while requisitioning and maintaining inventories of supplies necessary to meet production demands.
  • Establish subcontractor and supplier accounts.
  • Oversee employee payroll processing including tracking of paid time off, completion of reports for bargaining employees as applicable, and review and submission of employee expense reports for hourly staff.
  • Develop working partnerships with district’s Fulfillment and Operations Management.
  • Examine and analyze accounting records to determine audit readiness. Report to management about audit results.
  • Responsible for oversight of staff who confer with customers by telephone or email to determine reasons for payments and to review the terms of sales, service, or credit contracts. Arrange for payment or establish repayment schedules based on customers' financial situations. Locate and monitor overdue accounts. Record information about financial status of customers and status of collection efforts.
  • Additional responsibilities as assigned.

 

  • Working knowledge of basic refrigeration and/or knowledge of commercial refrigeration and HVAC is preferred.
  • Strong background in management/supervisory function.
  • Strong leadership and business acumen
  • Ability to successfully manage multiple, completing priorities/tasks in a fast-paced environment.
  • Strong communication skills, verbal and written, required.
  • Strong organizational, time management skills
  • Proficient in Microsoft Office
  • Flexibility to work outside normal working hours, as required.
  • Ability to work in a team environment and desire for continuous learning through cross-training.
  • Education level:  Bachelor’s degree or 5 years related experience and/or training or equivalent combination of education and experience.

Benefits:

• Paid Vacation and holidays

• Medical, dental, vision and prescription coverage

• Matching 401K

 

Hussmann International, Inc. is an Equal Opportunity Employer

REQ: REQ-111512 Finance

  • Bolingbrook, IL, United States
  • Elgin, IL, United States
  • Oswego, IL, United States
  • Rolling Meadows, IL, United States
  • Wood Dale, IL, United States
  • Springfield, IL, United States
Apply Apply

As a global policy, Panasonic does not recognize resumes or other application materials submitted from staffing agencies and search firms outside of our system. Therefore, please do not submit resumes or other application materials through the external Panasonic web site or directly to our employees. Any resumes or other application materials submitted through the external web site or directly to employees of Panasonic or any of its subsidiaries or affiliates will not be eligible for any agency fee, and the resume and other application materials will be added to our database for direct recruitment.

Panasonic assigns only certain positions to approved staffing agencies and search firms that have a current agreement with Panasonic in place. Not all positions are eligible for an agency fee.