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Administrative Supervisor

REQ: REQ-126775 Finance

Hussmann Corporation
  • Salem, NH, United States
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You will oversee the coordinating, invoicing, procurement and account receivables of the organization. The management responsibilities are driven through the supervision of the daily operations of the general office administration. You will report to the Fulfillment Manager.

Responsibilities:

  • Monitoring, measuring and modifying processes and procedures of general office administrative staff to effectively and efficiently meet customer needs and our goals
  • Oversee the administrative team including hiring, managing, coaching, training, developing and disciplining of service and installation office staff while insuring all monthly operation goals are meet
  • Maintain the Rules of Engagement and necessary training documents
  • Develop and execute the plan of yearly physical inventory for the district.
  • Develop process improvements and initiatives to reduce slow moving inventories
  • Perform inventory analysis and management to avoid General Ledger imbalances
  • Monitor all open jobs in department and ensure that all jobs are properly billed to the customer
  • Oversight of customers and subcontractor contracts to ensure they are accurately filed, processed, invoiced or paid as appropriate
  • Review documents, such as cost reports, DART Management, Refrigerant, purchase orders, staffing demands, to determine personnel or materials requirements, while requisition and maintain inventories of supplies necessary to meet production demands
  • Establish all subcontractor/supplier accounts
  • Oversight of employee payroll processing including tracking of Paid Time Off, completion of reports for bargaining employees as applicable, review and submission of employee expense reports for hourly staff
  • Develop working partnerships with District's Fulfillment and Operations Management
  • Examine and analyze accounting records to determine audit readiness. Report to management about audit results
  • Oversight of staff who work with customers by telephone or email to determine reasons for payments and to review the terms of sales, service, or credit contracts. Arrange for payment or establish repayment schedules, based on customers' financial situations. Locate and monitor overdue accounts. Record information about financial status of customers and status of collection efforts

Qualifications:

  • High School Diploma OR One to Five years of related experience and/or training; or equivalent combination of education and experience
  • Working knowledge of basic refrigeration and/or knowledge of commercial refrigeration and HVAC is preferred
  • Strong background in management/supervisory function
  • Flexibility to work outside normal working hours, as required
  • Ability to work in a team environment and desire for continuous learning through cross-training

Our organization offers benefits that are the best fit for you at every stage of your career:

Comprehensive Insurance Plans: Health, Dental and Vision, 401k with Company Matching Contribution, Discretionary 401k Company Contribution, Tuition Reimbursement Program, Life/Disability Insurance, Family Leave, Panasonic Employee Discounts, Paid Vacation and Holidays, Wellness Program, Identity Protection, Community Stewardship, Employee Assistance Program and more

Hussmann is a subsidiary of Panasonic USA. Finding a better way has always been the Hussmann way. Since 1906, our focus on innovation has helped food retailers succeed. We hold over a 122 U.S. patents as well as 320 international patents from more than a dozen countries. We collaborate with customers across a variety of food retail segments as we work towards fulfilling a promise for better businesses, better partners, and a better world.

Hussmann is an Equal Opportunity Employer.

REQ: REQ-126775 Finance

  • Salem, NH, United States
Apply Apply

As a global policy, Panasonic does not recognize resumes or other application materials submitted from staffing agencies and search firms outside of our system. Therefore, please do not submit resumes or other application materials through the external Panasonic web site or directly to our employees. Any resumes or other application materials submitted through the external web site or directly to employees of Panasonic or any of its subsidiaries or affiliates will not be eligible for any agency fee, and the resume and other application materials will be added to our database for direct recruitment.

Panasonic assigns only certain positions to approved staffing agencies and search firms that have a current agreement with Panasonic in place. Not all positions are eligible for an agency fee.

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